(A) Definitions. For the purpose of this section, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
ELECTED OFFICIAL. A Town Council member or the Clerk-Treasurer.
RELATIVE.
(a) Any of the following:
1. Spouse;
2. Parent or step parent;
3. A child or step child;
4. Brother, sister, step brother, or step sister;
5. A niece or nephew;
6. An aunt or uncle; or
7. A daughter-in-law or son-in-law.
(b) An adopted child of an individual is treated as a natural child of the individual. The terms “brother” and “sister” shall include a brother or sister by half blood (a common parent).
(B) Application to certain contracts. The town may enter into a contract or renew a contract for the procurement of goods and services or a contract for public works with an individual who is a relative of an elected official or a business entity that is wholly or partially owned by a relative of an elected official only if disclosure requirements under this section are satisfied. Contracts in existence at the time the term of office of the elected official begins are not affected until those contracts are renewed.
(C) Disclosure of contracts with relatives.
(1) An elected official whose relative enters into a contract with the town shall file a full disclosure of that contract.
(2) Disclosure statement must be in writing, describe the contract or purchase to be made by the town, describe the relationship that the elected official has to the individual or business entity that contracts or purchases, and be affirmed under penalty of perjury.
(3) Disclosure statements must be submitted to the Town Council and be accepted by the Town Council in a public meeting prior to final action on the contract or purchase.
(4) Disclosure statements must be filed not later than 15 days after final action on the contract or purchase with the State Board of Accounts, and the Clerk-Treasurer.
(D) Actions by Town Council or appropriate agency. The Town Council or an appropriate agency of the town designated by the Town Council shall make a certified statement that the contract amount or purchase price was the lowest amount or price bid or offered or make a certified statement of the reasons why the vendor or contractor was selected.
(E) Certification by elected officers of the town. Each elected official of the town subject to this resolution shall annually certify in writing, subject to the penalties for perjury, that the official has not violated this section. An elected official shall submit the certification to the Town Council not later than December 31 of each year.
(Ord. 2012-02B, passed 6-5-2012)