The individual appointed as purchasing manager shall be responsible for the administration of the procurement system of the city. The purchasing manager shall be the City Manager or the City Manager’s designee. Procurement authority and responsibility shall be delegated as follows.
(A) City Council.
(1) Shall establish purchasing procedures through this subchapter; and
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(2) Shall award all contracts for goods and services of $10,000 or more in value, except those contracts that may be purchased through cooperatives such as MiDEAL (Michigan Department of Technology, Management and Budget Extended Purchasing Program).
(B) City Manager.
(1) Shall recommend purchasing procedures;
(2) Shall establish purchasing procedures; and
(3) Shall review and be the final authority on all procurement action taken by the city, consistent with the Charter and this chapter.
(C) Department head - City Manager designee (each department head is the City Manager’s designee for their department).
(1) Shall procure or supervise the procurement of all goods, wares, equipment, merchandise, materials, supplies, commodities, public improvements and services as required to maintain city operations according to the policies and procedures established herein;
(2) Shall provide for the maintenance of efficiency, economy and accountability in the city’s procurement of materials and services;
(3) Shall obtain formal bids for all goods and services of $10,000 or more;
(4) Shall obtain competitive informal quotations according to purchasing procedures;
(5) Shall establish and maintain lists of qualified bidders;
(6) Shall establish purchasing forms, maintain records, issue and execute purchase orders;
(7) Shall provide for the gainful disposition of surplus and scrap;
(8) Shall ensure the availability of budgeted funds for all purchases; and
(9) Shall coordinate the purchasing of all departments, and shall, to the extent practicable and possible, combine specifications for purchases of equipment and supplies under single purchases where the consolidation is economically advantageous to the city.
(D) Operating departments.
(1) Shall requisition goods and services through the purchasing manager;
(2) Shall assist the purchasing manager in the development of standard specifications;
(3) Shall maintain adequate inventories of materials and supplies;
(4) Shall receive and inspect all materials and supplies ordered and provide receiving verification to the Finance Department in a timely manner; and
(5) Shall establish procedures within their established departments to ensure adherence to purchasing policies and procedures.
(Ord. 522, passed 6-13-2006; Am. Ord. 2014-46, passed 6-24-2014)