A. Procedure for Approval of Final Plat:
1. Submission: After approval of the preliminary plan by the Planning and Zoning Commission and fulfillment of the required conditions, the subdivider shall apply for approval of a final plat.
a. The application for approval shall be submitted in writing to the Planning and Zoning Commission secretary at least ten (10) days prior to the meeting at which it is to be considered.
b. One copy of the final plat of the subdivision or portion thereof, drawn in ink on tracing cloth, shall be submitted.
2. Planning and Zoning Commission Action: Within sixty (60) days after submission, the Planning and Zoning Commission shall approve or disapprove the final plat.
a. If the Planning and Zoning Commission approves, such approval shall be entered upon the tracing by the chairman and secretary of the Planning and Zoning Commission, and the tracing shall then be transmitted to the Village Board by the Planning and Zoning Commission with recommendation for approval.
b. If the Planning and Zoning Commission disapproves, it shall set forth the reasons in its own records and provide the applicant with a copy.
3. Village Board Action: Within sixty (60) days after receiving the final plat from the Planning and Zoning Commission, or within such time as may be agreed by the applicant, the Village Board shall take action.
a. If the Board approves, such approval shall be entered upon the tracing by the signatures of the President and Village Clerk, and shall be by resolution setting forth all conditions upon which approval is predicted.
b. If the Board disapproves, it shall set forth its reasons in its own records and provide the applicant and Planning and Zoning Commission with a copy.
4. Recording: Upon approval by the Board of Trustees, the developer shall record the plat with the Recorder of Kane County within six (6) months.
a. No building permit shall be issued, nor any construction started until evidence of recording has been received by the Director of Building.
b. If not recorded within six (6) months, the approval shall be null and void.
5. Approval Not Acceptance Of Improvements: Approval of the final plat shall not be deemed to constitute or effect any acceptance by the Village of any improvement shown on the plan.
B. Specifications For Final Plat:
1. For large subdivisions, the final plat may be submitted for approval progressively in contiguous sections satisfactory to the Planning and Zoning Commission.
2. A final plat shall contain the following:
a. Name of subdivision.
b. Location by township, section, town and range, or by other legal description.
c. Evidence of ownership.
d. Names and addresses of owners, subdivider and designer of final plan.
e. Scale of one inch to one hundred feet (1" = 100').
f. Boundary of plat, based on an accurate traverse with angular and lineal dimensions.
g. Date and north point.
h. Exact location, width and name of all streets within and adjoining the plat and the exact location and widths of all cross-walkways. Proposed street names shall be checked with the proper Village and postal authorities.
i. True angles and distance to the nearest established street lines or official monuments (not less than 3) which shall be accurately described in the plat.
j. Municipal, township, county or section lines accurately tied to the lines of the subdivision by distance angles.
k. Radii, internal angles, points and curvatures, tangent bearings, and lengths of all arcs.
l. All easements for right of way provided for public services and utilities.
m. All lot numbers and lines, with accurate dimensions in feet and hundredths.
n. Accurate location of at least two (2) monuments, which shall be concrete six inches by six inches by thirty inches (6" x 6" x 30") with metal pipe or rod cast in center. Permanent stone or concrete monuments shall be set at two (2) corners or angles on the outside boundary. Pipes or other physical markers shall be placed at each intersection of street center lines. All U.S., State, County or other official bench marks, monuments, or triangulation stations in or adjacent to the property shall be preserved in precise position.
o. Building setback lines accurately shown by dimensions.
p. Certification by a registered surveyor to the effect that the plat represents a survey made by him and that monuments and markers shown thereon exist as located and that all dimensional and geodetic details are correct.
q. Notarized certification, by owner or owners, or by any mortgage holder on record, of the adoption of the plat and the dedication of streets and other public areas.
r. Certifications showing that all taxes and special assessments due on the property to be subdivided have been paid in full.
s. Proper form for the approval of the Board of Trustees with space for signatures.
t. Approval by signature of the Village President and Board of Trustees of the Village of Hampshire.
C. Accompanying Documents: The final plat to be filed of record shall be accompanied by a statement signed by the owner and subdivider, setting forth the following:
1. Plans and specifications for such improvements previously approved by the Village Engineer clearly describing the same.
2. Agreement executed by the owner and the subdivider wherein they agree to make, install and turn over to the Village of Hampshire, ownership of the improvements provided for in Article III of this Chapter, in accordance with the plans and specifications accompanying the final plat.
D. Performance Guarantee:
1. The subdivider shall furnish cash or a letter of credit, unless otherwise agreed by the Village Board, in the amount of one hundred twenty five percent (125%) of the estimate of the Village Engineer of the cost of the installation of the improvements required in said subdivision, to be approved by the Board of Trustees, conditioned upon the completed installation of the required improvements within two (2) years of the approval of the final plat.
a. Cash shall be deposited in a certificate of deposit or escrow account at a Federally insured bank or savings and loan association with resources of at least ten million dollars ($10,000,000.00), under the provisions of an escrow agreement approved in form by Village counsel, and subject to draw by the Village alone; and,
b. Any letter of credit shall be irrevocable, issued in favor of the Village, issued by a Federally insured bank or savings and loan association with resources of at least ten million dollars ($10,000,000.00), in such form as is approved by Village counsel, and subject to draw by the Village alone.
2. The proceeds of said cash or letter of credit shall be used to install any and all subdivision improvements not installed by the subdivider in accordance with the approved plans and specifications or with good engineering practices.
3. Upon completion of all required improvements and acceptance thereof by the Village, any cash or letter of credit shall be reduced to an amount equal to ten percent (10%) of the estimated construction costs, which sum shall be retained for a period of one year following acceptance and may be used by the Village to make any necessary repairs arising out of the defects in work or materials.
E. Fees: Prior to approval of the final plat of subdivision by the Village Board, any and all engineer's and/or attorney's fees charged to the applicant by the Village pursuant to this Code shall be paid in full. (Ord. 1985 Code; amd. Ord. 91-5, 4-18-1991; Ord. 21-15, 4-15-2021)