The Police and Fire Departments shall retain copies of all records pertaining to investigations as follows:
(A) For investigation files that result in discipline or action greater than a letter of reprimand or supervisory counseling, the Department(s) must retain the record(s) for the duration of the employee(s) employment plus 30 years.
(B) For investigation files that result in no discipline or action greater than a letter of reprimand or supervisor counseling, without the presence of active litigation, the Department(s) must retain the record(s) for a period no less than two years more than the minimum required by the applicable Records Retention Schedule for Municipalities, as may be amended from time to time, from the date the case is closed.
(C) For investigation files that result in a finding of unsubstantiated, the Department(s) must retain the records for a period no less than the current year in which the result was determined plus no less than two years more than the minimum required by the applicable Records Retention Schedule for Municipalities, as may be amended from time to time.
(Ord. 733, passed 11-28-22)