(A) The Planning Commission shall conduct regular meetings as it deems necessary for the transaction of business. The Planning Commission shall hold at least six regular meetings annually. The schedule for regular meetings shall be set-forth and expressed in the by-laws of the Planning Commission.
(B) The Planning Commission shall establish an annual meeting date where the office elections will be held. The annual meeting date will be specified in the Planning Commission’s by-laws which will be adopted during a regularly scheduled Planning Commission meeting.
(C) Special meetings: any special meeting called by the Chairperson, shall be given written notice to all members as well as the media within seven days prior to the meeting date. The notice shall contain the date, time and place and subjects which will be discussed.
(D) Regular meetings: date, time and place as set forth in the by-laws of the Planning Commission shall not be considered special meetings.
(E) The Planning Commission shall adopt by-laws for the transaction of business and keep minutes and records of the proceedings including regulations, transactions, findings and determinations and the number of votes for and against each question.
(F) If any member is absent or disqualified from voting, the minutes shall reflect the absence or disqualification.
(G) Any member of a Planning Commission who has a direct or indirect financial interest in the outcome of the request before the body shall disclose the nature of the interest and shall disqualify himself or herself from voting on the question and he or she shall not be counted for the purpose of a quorum.
(H) A simple majority of the total membership of the Planning Commission shall constitute a quorum.
(I) A simple majority vote of the members present where there is a properly constituted quorum shall be necessary to transact any business of the Commission. An exception is that a vote of the simple majority of the total membership shall be necessary for adoption or amendment to the comprehensive plan.
(Ord. 2011-1, passed - -)