A. Meets the Monday preceding the County Board meeting, and on the Monday two (2) weeks thereafter, or as designated by committee calendar.
B. Provides general oversight of the Treasurer Department.
C. Prepares the annual appropriation budget of all departments and levy resolutions for the approval of the County Board.
D. Partners with the Grundy County Administrator to develop and implement a plan of how the county administration should be structured and what services should be provided.
E. Department leaders may procure goods and services totaling up to ten thousand dollars ($10,000.00) provided the dollar amount is within the approved departmental budget. Committee approval is required for all purchases between ten thousand one dollars ($10,001.00) and twenty thousand dollars ($20,000.00). County Board approval is required for expenditures greater than twenty thousand dollars ($20,000.00). The County Administrator, Committee Chair or County Board Chairman may approve urgent safety or critical infrastructure needs.
F. Annual renewal of existing software licenses or software subscriptions shall not require prior committee approval during the terms of the contract.
G. Elected officials and department heads have authority to hire new employees provided the position is in the approved budget and has a job description approved by the Personnel Committee.
H. Develop annually a rolling three (3) year financial forecast and implements plan for long-term solvency of Grundy County.
I. Establishes a cost reduction model and framework that drive increases in efficiency on a year over year basis.
J. Examines monthly the Treasurer's financial reports and takes such action or makes such inquiries as may be necessary to carry out the statutory financial oversight functions of the Board.
K. Initiates annual audits of various county funds as required by statutes and to investigate any irregularities or problems discovered by such audits.
L. Initiates special audits of county funds as deemed necessary by the committee.
M. Provides monthly revenue and expense report to full Board for review.
N. Acts upon emergency expenditures when such expenditures must be made between regular Board meetings and to report such actions to the Board at its next meeting.
O. Confers with the Personnel Committee, on an annual basis, to recommend salary adjustments for the following budget year.
P. Confers with the Personnel Committee to review all tentatively approved labor union contracts and make a joint recommendation on such contracts to the County Board.
Q. Reviews monthly financial claims against the county. The review shall assure that invoices or receipts indicating the date of the charges and the articles or services for which made support all vouchers. The responsible officer or department head shall have signed vouchers ahead of the meeting. Claims not properly documented shall be returned to the officer or department head incurring the indebtedness for clarification or reconsideration.
R. Audits and approve claims presented by the Board standing committees for each of the departments for which it has oversight authority.
S. Conduct necessary acts and/or employs resources relative to any county construction project, as necessary, to avoid the imposition of a mechanics lien. This includes, but is not limited to, requiring all contractors to deliver a sworn affidavit listing all subcontractors employed along with a waiver of lien from each subcontractor.