A. All payroll vouchers must be filled out in full and signed by the Board member requesting the reimbursement within sixty (60) days of the meeting.
B. The payroll voucher must be turned in, no later than sixty (60) days after the meeting, to the administrative assistant at the Administrative Building who will review the vouchers and remit them to the Finance Committee for approval.
C. Once the Finance Committee has approved the voucher, the County Clerk will remit them to the Treasurer's Office for payment.
D. Payment shall occur within two (2) pay periods of Finance Committee approval.
E. Per IRS rules, travel vouchers must be submitted within sixty (60) days to be considered timely. Failure to submit voucher in a timely manner could result in Finance Committee denying the claim.
F. When attending special/outside meetings, verification of attendance must be provided and included with the voucher when submitted.
1. It is incumbent on the Board member to provide adequate evidence of attendance, which includes a sign-in sheet, written letter from the organizer, or other acceptable documentation.
2. The administrative assistant shall not forward a meeting for payment without adequate documentation.