A. The Chairperson of the County Board shall be compensated at a rate determined by the County Board. The Vice-Chairperson and individual county Board members shall receive a per diem equal to that of other County Board members per meeting and be reimbursed for mileage as articulated in division D of this section.
B. The Vice-Chairperson shall only receive the above-stated per diem when serving in the Chairperson's absence of any and all capacities. If the Chairperson requests that the Vice-Chairperson attend a meeting, and so endorses this request on the committee meeting attendance sheet, the Vice-Chairperson shall upon the approval of the Finance committee, receive per diem and mileage.
C. In the event that a committee member is not able to attend a meeting, that committee member, with the consent of the Chairperson or Vice-Chairperson, may substitute with another member not on the said committee. The Chairperson may request that additional members be present for certain meetings. The member substituting shall receive per diem and mileage for said meeting.
D. Mileage reimbursement is calculated using the designated Internal Revenue Service rate. The committee members shall be entitled to mileage reimbursements, as stated above, which shall be computed and limited to the distance from the members' residence to the place of the meeting and for the return to that residence.
E. The following activities may be claimed by the Vice-Chairperson and individual Board members for per diem and mileage:
1. Regular and special meetings of the County Board. Attendance is determined in the minutes and shall be listed on the monthly voucher.
2. Meetings of Board Committees to which assigned.
3. Meetings of other Board Committees when attendance is requested by the Board Chairperson in order to coordinate activities of the committees or to provide expert information. The Chairperson of a committee, the County Board Chairperson or Vice-Chairperson may appoint a substitute for a member of a committee not in attendance.
4. Meetings of organizations in which the Board holds memberships when so assigned by the Board Chairperson.
5. Meetings or activities of a special committee or task force appointed by the Board Chairperson.
6. Meetings, conferences or conventions of other organizations when representing the County Board in an official capacity as designated by the Board Chairperson. Meetings, when attendance is strictly optional, even though the invitation resulted from membership on the Board, are not claimable. If those meetings occur over multiple days, one per diem per day may be turned in.
7. Attendance at meetings or activities when transacting county business at the request of the Board Chairperson.
F. If a member attends two (2) or more meetings in any calendar day only one per diem will be paid. The additional meeting (s) should be listed on the voucher with a line through the amount column. Mileage may be claimed for the additional meetings if additional travel is involved.
G. Vouchers must be submitted to the administrative assistant within sixty (60) days of the date of the meeting.