A. Before any reimbursement for travel, including meals or lodging, may be approved pursuant to section 1-12-4 of this chapter, a standardized form for submission of travel, meal, and lodging expenses supported by the following minimum documentation shall first be submitted to the Board (form on file in the County as Exhibit B):
1. An estimate of the cost of travel, meals, or lodging if expenses have not been incurred or a receipt of the cost of the travel, meals, or lodging if the expenses have already been incurred;
2. The name of the individual who received or is requesting the travel, meal, or lodging expense;
3. The job title or office of the individual who received or is requesting the travel, meal, or lodging expense; and
4. The date or dates and nature of the official business in which the travel, meal, or lodging expense was or will be expended.
B. All documents and information submitted under this section are public records subject to disclosure under the Freedom of Information Act, 5 Illinois Compiled Statutes 140/1 et seq. (Ord. 2016-021, 12-13-2016, eff. 1-1-2017)