The sale of cemetery gravesites in Section 5 and all future sections will be handled much in the same manner as any other financial transaction for the City of Groveport. The policies and procedures are as follows:
(a) Persons wishing to purchase lots will be referred to the City Sexton at 614-836- 3910 (Groveport Public Services Department).
(b) A plat of all available lots will be reviewed with the prospective buyers. The buyers will be afforded the opportunity to view the actual gravesite to choose the lot and space which best meets their needs.
(c) Once the lot(s) and space(s) are chosen and an agreement to purchase is reached, a purchasing agreement for each individual gravesite must be signed before payment will be accepted. Payment for property and, when applicable opening and closing costs, must be made in full at the Groveport Finance Department, 655 Blacklick Street.
For persons who do not have full payment immediately available, lots or spaces will be held for three (3) business days. After three days the lots will be placed back into circulation.
(d) Once payment is received, two (2) original deeds will be generated and signed by authorized City Officials. One original deed is to be mailed, regular US mail, to the owner within ten (10) business days. One original deed is to be scanned to the electronic file folder under the deed number and owner's name.
(e) A record of the sale will be made on the plat, recorded in the cemetery software specific to that gravesite, and maintained in a paper and electronic file folder under the deed number and owner's name.
(f) Revenues from the sale of lots will be distributed to the appropriate funds based on the percentage designated to perpetual care. One (1) copy of the receipt will go to the party paying, one (1) copy will be maintained in the Finance Department and one (1) copy will be maintained permanently in the paper and electronic file folders under the owner's name.
(g) A summary of all transactions to the funds and a record of all sales will be submitted to members of the Cemetery Committee as an item on its meeting agenda for their review.
(Ord. 2023-033. Passed 9-11-23.)