(A) A personnel file for each employee is kept in the City Clerk/Finance Director’s office, and access is limited to the employee’s supervisor and/or department head, and the City Manager. An employee’s personnel file contains the employee’s name, title and/or position held, job description, department to which the employee is assigned, salary, changes in employment status, training received, performance evaluations, personnel actions affecting the employee, including discipline and other pertinent information. Medical information is not kept in an employee’s personnel file, but instead is kept in a separate medical file.
(B) An employee has the right to review his or her file. An employee may request removal of what the employee believes to be irrelevant or erroneous information in his or her personnel file. If the city denies the employee’s request to remove the information, the employee may file a written rebuttal statement to be placed in his or her file.
(C) Personnel files are kept confidential to the maximum extent permitted by law. Except for routine verifications of employment, no information from an employee’s personnel file will be released to the public, including the press, without a written request for specific information.
(Ord. 2619, passed 7-8-2003)