Any request by an agency or department head that a procurement be restricted to 1 potential source shall be accompanied by a letter from the using department signed by the department head stating why no other source will be suitable or acceptable to meet the needs. A contract may be awarded for a property, supply, service, or construction item without competition when the Procurement Manager or his designee determines in writing that there is only 1 source for the required property, supply, service, or construction item or that the proposed award to a single source is a permitted, non-competitive procurement as established herein. After verification of a sole source vendor, or the justification of a sole source purchase is warranted, the Procurement Manager, or his designee, has the authority to negotiate the price, terms, and conditions of the procurement.
Examples of a permissible, non-competitive procurement include, but not limited to:
• Where the Procurement Manager and the Department Head has deemed the compatibility of equipment, accessories, services, systems, software or replacement parts is of paramount importance.
• When public utility services are to be procured.
(Ord. 3704, passed 6-17-2003)