For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
COMMERCIAL PURPOSE.
(1) The use of any part of a public record or records, or information derived from public records, in any form for sale, resale or solicitation or advertisement for sales or services.
(2) For purposes of this definition, requests made by news media and non-profit, scientific or academic organizations shall not be considered to be made for a COMMERCIAL PURPOSE when the principal purpose of the request is:
(a) To access and disseminate information concerning news and current or passing events;
(b) For articles of opinion or features of interest to the public; or
(c) For the purpose of academic, scientific or public research or education.
COPYING. The reproduction of any public record by means of any photographic, electronic, mechanical or other process, device or means now known or hereafter developed and available to the village.
HEAD OF THE PUBLIC BODY. The president or individual otherwise holding primary executive and administrative authority for the village, or such person’s duly authorized designee.
NEWS MEDIA. A newspaper or other periodical issued at regular intervals whether in print or electronic format, a news service whether in print or electronic format, a radio station, a television station, a television network, a community antenna television service or a person or corporation engaged in making news reels or other motion picture news for public showing.
PERSON. Any individual, corporation, partnership, firm, organization or association, acting individually or as a group.
PRIVATE INFORMATION. Unique identifiers, including a person’s Social Security number, driver’s license number, employee identification number, biometric identifiers, personal financial information, passwords or other access codes, medical records, home or personal telephone numbers, and personal email addresses. PRIVATE INFORMATION also includes home address and personal license plates, except as otherwise provided by law or when compiled without possibility of attribution to any person. For a public body that is a HIPAA-covered entity, PRIVATE INFORMATION includes electronic medical records and all information, including demographic information, contained within or extracted from an electronic medical records system operated or maintained by the public body in compliance with state and federal medical privacy laws and regulations, including, but not limited to, the Health Insurance Portability and Accountability Act and its regulations, 45 C.F.R. parts 160 and 164. As used in this section, “HIPAA-covered entity” has the meaning given to the term “covered entity” in 45 C.F.R. § 160.103.
PUBLIC BODY. All legislative, executive, administrative or advisory bodies of the state, state universities and colleges, counties, townships, cities, villages, incorporated towns, school districts and all other municipal corporations, boards, bureaus, committees or commissions of this state, any subsidiary bodies of any of the foregoing including, but not limited to, committees and subcommittees thereof, and a School Finance Authority created under 105 ILCS 5/1E-1 et seq. PUBLIC BODY does not include a child death review team or the state’s Child Death Review Teams Executive Council established under the Child Death Review Team Act (20 ILCS 515), or a regional youth advisory board or the Statewide Youth Advisory Board established under the Department of Children and Family Services Statewide Youth Advisory Board Act (20 ILCS 527).
PUBLIC RECORDS. All records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, electronic communications, recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of or under the control of the any public body.
RECURRENT REQUESTER.
(1) As used in 5 ILCS 140/3.2, a person that, in the 12 months immediately preceding the request, has submitted to the same public body:
(a) A minimum of 50 requests for records;
(b) A minimum of 15 requests for records within a 30-day period; or
(c) A minimum of seven requests for records within a seven-day period.
(2) For purposes of this definition, requests made by news media and non-profit, scientific or academic organizations shall not be considered in calculating the number of requests made in the time periods in this definition when the principal purpose of the requests is:
(a) To access and disseminate information concerning news and current or passing events;
(b) For articles of opinion or features of interest to the public; or
(c) For the purpose of academic, scientific or public research or education.
(3) For the purposes of this definition, REQUEST means a written document (or oral request, if the village chooses to honor oral requests) that is submitted to the village via personal delivery, mail, telefax, electronic mail or other means available to the village and that identifies the particular public record the requester seeks. One request may identify multiple records to be inspected or copied.
VOLUMINOUS REQUEST.
(1) (a) A request that:
1. Includes more than five individual requests for more than five different categories of records or a combination of individual requests that total requests for more than five different categories of records in a period of 20 business days; or
2. Requires the compilation of more than 500 letter or legal-sized pages of public records unless a single requested record exceeds 500 pages.
(b) “Single requested record” may include, but is not limited to, one report, form, e-mail, letter, memorandum, book, map, microfilm, tape or recording.
(2) VOLUMINOUS REQUEST does not include a request made by news media and non-profit, scientific or academic organizations if the principal purpose of the request is:
(a) To access and disseminate information concerning news and current or passing events;
(b) For articles of opinion or features of interest to the public; or
(c) For the purpose of academic, scientific or public research or education.
(3) For the purposes of this definition, REQUEST means a written document, or oral request, if the village chooses to honor oral requests, that is submitted to the village via personal delivery, mail, telefax, electronic mail, or other means available to the village and that identifies the particular public record or records the requester seeks. One request may identify multiple individual records to be inspected or copied.
(5 ILCS 140/2)