(A) As allowed by IC 36-4-8-14, the Clerk-Treasurer may disburse money for lawful city purposes as specified in this section.
(B) With the prior written approval of the city board having jurisdiction over the allowance of the claim, the Clerk-Treasurer may make claim payments in advance of allowance by the city board having jurisdiction over the allowance of the claim for the following kinds of expenses:
(1) Property or services purchased or leased from the United States government, its agencies, or its political subdivisions.
(2) License or permit fees.
(3) Insurance premiums.
(4) Utility payments or utility connection charges.
(5) General grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced.
(6) Grants of state funds authorized by statute.
(7) Maintenance or service agreements.
(8) Leases or rental agreements.
(9) Bond or coupon payments.
(10) Payroll.
(11) State, federal, or county taxes.
(12) Expenses that must be paid because of emergency circumstances.
(13) Expenses described in an ordinance.
(14) Cost of meetings.
(15) Postage.
(16) Fees to record documents.
(17) Supplies.
(18) Daily incidental expenses.
(19) Garbage/trash tipping fees.
(20) Events/festivals claims.
(C) Each payment of expenses under this section must be supported by a fully itemized invoice or bill and certification by the Clerk-Treasurer.
(D) The city board having jurisdiction over the allowance of the claim shall review and allow the claim at its next regular or special meeting following the pre-approved payment of the expense.
(Ord. 2008-28, passed 12-1-08)