(A) The Clerk-Treasurer is hereby directed and authorized to establish and maintain a nonreverting fund entitled the “City Promotional Fund”. Common Council is further authorized to budget and appropriate funds from the General Fund or from other funds to pay the expenses incurred in promoting the betterment of the city. Expenditures from this fund may include, but are not necessarily limited to, the following:
(1) Membership dues in local, regional, state, and national associations of a civic, educational, or governmental nature, which have, as their purpose, the betterment and improvement of municipal operations;
(2) Direct expenses for travel, meals, and lodging in conjunction with municipal business or meetings or organizations to which the municipality belongs. However, lodging expense shall only be allowed for persons who reside 50 miles or more from the conference location unless the Board specifically approves the lodging;
(3) Expenses incurred in the promotion of economic or industrial development for the municipality, including meeting room rental, decorations, meals, and travel;
(4) Commemorative plaques, certificates on objects such as commemorative keys, clocks and the like;
(5) Other purposes which are deemed by the Mayor and/or Common Council to directly relate to the promotion or betterment of the city including, but not limited to, coffee, coffee supplies, soda, and water; and
(6) Floral gifts or other contributions as deemed appropriate by the Mayor and/or Common Council.
(B) No expenses shall be allowed from the City Promotional Fund without prior authorization and approval of the Mayor. Claims for expenses under this section shall be allowed as prescribed by law.
(Ord. 1983-6, passed 4-14-1983; Ord. 2022-39, passed 12-14-2022)