The city is authorized to hold and maintain a credit card account for the use of its officials and employees for city business only, upon the following terms and conditions.
(A) All cards shall be maintained and monitored by the Clerk-Treasurer. The Clerk-Treasurer may, from time to time in his/her direction, allow credit card charges in excess of those limits set forth herein for a timeframe as deemed necessary by said Clerk-Treasurer.
(B) The Clerk-Treasurer may authorize a city official or employee to use the credit card for city business only. The credit cards shall be returned to the Clerk-Treasurer upon their request.
(C) All claims for payment must be properly itemized and documented. Improper charges or improperly itemized and documented charges as well as all interest, carrying charges, or penalties, shall be the personal responsibility of the individual user. The Clerk-Treasurer is authorized to pay any annual maintenance fee for the credit card account.
(D) The below-referenced departments and elected officers are authorized to maintain and use the number of credit cards with corresponding credit limits as shown in the table below. The Clerk-Treasurer is authorized to apply in the city’s name to the bank for such Visa and/or Mastercard Charge credit cards for commercial and business use by the city’s officers and employees. Further, the city is authorized and empowered to pay all indebtedness incurred by the use of such credit cards, whether such use is authorized or unauthorized, including all indebtedness incurred under the prior resolutions. Further, the bank is authorized to rely upon this resolution until written notice of its revocation is delivered to the bank and that the authority granted by this section will apply with equal force and effect to the successors in office to the elected officers and appointed officials herein named.
Name on Account and on Card | Billing Address | Credit Limit per Department |
Name on Account and on Card | Billing Address | Credit Limit per Department |
Animal Management | 10 S. State St. Greenfield, IN 46140 | $5,000 |
Cemetery | 10 S. State St. Greenfield, IN 46140 | $4,000 |
Clerk- Treasurer | 10 S. State St. Greenfield, IN 46140 | $3,000 |
Customer Service Utility Billing Department | 10 S. State St. Greenfield, IN 46140 | $3,000 |
Engineering Department | 10 S. State St. Greenfield, IN 46140 | $4,000 |
Fire Department | 10 S. State St. Greenfield, IN 46140 | $6,500 |
Garage | 10 S. State St. Greenfield, IN 46140 | $3,500 |
IT Department | 10 S. State St. Greenfield, IN 46140 | $10,000 |
Mayor | 10 S. State St. Greenfield, IN 46140 | $5,000 |
Parks and Recreation | 10 S. State St. Greenfield, IN 46140 | $25,000 for May through September $10,000 for each other month |
Planning | 10 S. State St. Greenfield, IN 46140 | $4,000 |
Police Department | 10 S. State St. Greenfield, IN 46140 | $6,000 |
Power and Light | 10 S. State St. Greenfield, IN 46140 | $6,000 |
Street Department | 10 S. State St. Greenfield, IN 46140 | $5,000 |
Water Utility | 10 S. State St. Greenfield, IN 46140 | $5,000 |
Wastewater Department | 10 S. State St. Greenfield, IN 46140 | $5,000 |
(Res. 2004-19, passed 12-16-2004; Res. 2009-9, passed 11-18-2009; Ord. 2020-22, passed 9-23-2020; Ord. 2022-12, passed 4-27-2022)