(A) The Clerk-Treasurer’s Office shall maintain a confidential personnel file for each city employee. The contents of the personnel file shall include, but not be limited to, the following items: employment application, reference responses, attendance records, and evaluation reports. A copy of any written disciplinary action shall be delivered to the applicable city employee, and shall be placed in such employee’s personnel file.
(B) In its discretion, the city, by and through the Clerk-Treasurer, may retain in a separate employee file information pertaining to planning, training, promotion, and such other items as the city or the Clerk-Treasurer desire to retain.
(C) A city employee must make an appointment with the Clerk-Treasurer’s Office at least two working days in advance to view his or her personnel file.
(D) City employee medical records will be maintained in accordance with HIPAA requirements.