(A) An orientation program will be conducted for all newly hired employees. The primary purpose of the orientation program is to acquaint new employees with city policies and departmental rules and procedures, the city’s organizational structure, such new city employee’s position description, and to familiarize the new employees with facilities and equipment, and to introduce the new city employee to department personnel and supervisors.
(B) The department head is responsible for establishing an orientation program for new employees within his or her department and to designate individuals to conduct the orientation.
(C) Prior to a new city employee’s first day of employment, the department head, in conjunction with the employee designated to conduct the orientation, shall ensure that, as applicable, documentation or understanding the items listed below are included in the personnel file of the new city employee:
(1) Employment application;
(2) Review of city benefits;
(3) I-9 form with identification (examples: Social Security card, driver’s license, birth certificate, and passport);
(4) W-4 form;
(5) 457 application;
(6) INPRS;
(7) Emergency contact information;
(8) Completed insurance forms;
(9) Completed payroll information;
(10) Provide and review city personnel policy and procedure manual and return signed acknowledgment page to Clerk-Treasurer;
(11) An understanding of the city philosophy;
(12) An understanding of the importance of attitude;
(13) An understanding of the employee dress code;
(14) An understanding of reporting to work (time, place, and daily and weekly work hours);
(15) An understanding of where to store personal belongings while working;
(16) An understanding of policies related to personal calls, emailing, and texting;
(17) An understanding of where to receive payroll checks;
(18) An understanding of how to address questions or mistakes on payroll checks;
(19) An understanding of the position description and training required the employee’s new position;
(20) An understanding of the probationary period, as described herein;
(21) An understanding of the system for overtime/compensatory time;
(22) An understanding of who to call if absent;
(23) An understanding of safety in the workplace;
(24) An understanding of what to do in case of fire or other disasters;
(25) An understanding of first aid procedures in case of an emergency;
(26) An understanding of position and employee information postings;
(27) An understanding of how to make suggestions for improvement, how to request use of city equipment and/or vehicles, and the city’s grievance procedure;
(28) An introduction to all employees within the department; and
(29) Other items as determined by the department head.
(D) It is the responsibility of the department head to establish a new city employee orientation checklist memorializing the items described above. The designated employee conducting any new city employee orientation will be required to verify that each item listed above has been satisfied during the orientation process, and, upon completion of the orientation, to obtain the new city employee’s signature and date indicating he or she has completed the orientation program, and, as applicable, he or she has either provided the requisite materials or understand the corresponding concept set forth above.
(Ord. 2013-7, passed 8-28-2013)