(a) The Finance Department shall be under the direct supervision of the Finance Director.
(b) The City Manager shall appoint the Finance Director and the appointee shall serve at the pleasure of the City Manager.
(c) The duties of the Finance Director shall consist of those prescribed in Ohio R.C. 705.09 and also the following additional duties prescribed below and any other duties as required by future ordinance or resolution.
(d) The duties of the Finance Director are hereby prescribed as follows:
(1) Exercises supervision over all Finance Department staff including positions of Treasurer, Water and Sewer Billing Clerks, Income Tax Administrator, Income Tax Assistant and Auditor Assistant.
(2) Serves as chief financial advisor to the City Manager; provides leadership and direction in the development of short and long range operations, capital purchases and capital improvement plans.
(3) Provides professional advice to the City Manager; makes presentations to the City Manager, City Council, County Budget Commissions, employees groups, civic groups and the general public.
(4) Prepares a variety of studies, reports and related information for decision- making purposes; communicates official plans, policies and procedures to staff and the general public.
(5) Assists in budget preparation and implementation; assures that assigned areas of responsibility are performed within the budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities and time. Be charged with the custody of the official bonds of Municipal employees and with the custody of all deeds, mortgages, contracts, judgments, notes and debts. Evaluates and maintains records of all health and D&O insurance and payments, worker compensation claims and payments, liability and property insurance, and federal, state and local grants. Maintains agreements between the City of Greenfield and all bargaining units.
(6) Oversees all revenues and expenditures of the City including but not limited to bank statements, wire reports, investment reports, budget reconciliation, posts and tracks all receipts in the appropriate funds; performs and tracks appropriate fund transfers; prepares all financial reports as required for the county, state and federal auditors and agencies. Provide all such reports to the City Manger and City Council as required.
(7) Issues 1099 forms.
(8) Manages and supervises assigned departmental operations to achieve goals within available resources; plans and organizes work procedures, workloads, staff assignments and schedules; trains; motivates and annually evaluates assigned staff; reviews progress and directs changes as needed; studies and standardizes procedures to improve efficiency and effectiveness of the Finance Department.
(9) Prepares all payroll records and reports; prepares Bureau of Workers Compensation records and reports; interfaces with representatives from OPERS and Ohio Police and Fire Fund regarding payroll and retirement information; oversees payroll and accounts payable processing.
(10) Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and complaints.
(11) Establishes and maintains internal control procedures and assures that generally accepted accounting principals and practices applicable to local government; knowledge of public finance administration; ability to apply State of Ohio statutes and regulations governing public sector accounting and auditing.
(12) Supervises the collection of taxes, fees and other receipts in accordance with the laws and regulations, oversees all utility, income tax, and other billings, including cemetery records, deeds and billings.
(13) Maintains all financial reports; prepares financial reports, directs the preparation of state and federal reports, including tax reports.
(14) Develops financial studies and plans; forecasts, estimates and monitors the financial condition of the City to assure the fiscal well being of the City.
(15) Oversees the posting and reconciliation of ledgers and accounts; oversees the computerized financial and management information system of the City.
(16) Trains, develops and annually evaluates Finance Department staff; review progress and directs changes and improvements as needed.
(17) Oversees the investment of City funds, in conjunction with the City Manager and City Council Finance Committee, and consistent with State of Ohio statutes.
(18) Develops finance related ordinances and resolutions.
(19) Represents the City at various conferences and meetings.
(20) Performs general management duties for the City Manager as assigned.
(21) Performs cost-of-service studies for utility rate considerations.
(Ord. 19-08. Passed 8-5-08.)