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(a) (1) Whenever a capital improvement project or other acquisition involving the expenditure of appropriations is to be made by the City, and the estimated cost is in excess of fifty thousand dollars ($50,000), the Mayor or the Mayor’s designee shall advertise a Notice to Bidders in a newspaper of general circulation in accordance with State law requirements. The Mayor or the Mayor’s designee shall advertise a Notice to Bidders in a newspaper of general circulation once a week for two consecutive weeks requesting bids for such purpose or construction or improvement, and shall provide the Clerk of Council with a copy of the advertisement at the time it is submitted for publication.
(2) When so authorized, the director of the department involved may advertise a notice to bidders in a newspaper of general circulation once a week for two consecutive weeks requesting bids for such project or acquisition.
(b) After receiving and opening the bids in the manner prescribed by law, the Mayor or the Mayor's designee shall transmit such bids with the recommendation thereon to Council for consideration at a regular meeting of Council. The information set forth therein shall be presented to Council by resolution.
(c) If a resolution authorizing execution of a contract or an agreement with a successful bidder is approved by Council in accordance with the procedure outlined in divisions (a) and (b) of this section, and such agreement is in fact executed by the City, and if, during the performance of an awarded contract or agreement, it should become apparent that alterations are necessary to the original agreement in an amount exceeding 10% of the original contract amount, such alterations must first be authorized by Council. The need for alterations shall be presented to Council by resolution.
(d) Any acquisition, construction or improvement which involves an expenditure of less than fifty thousand dollars ($50,000) shall be made in accordance with the City of Green Department of Finance Purchasing Policy, a copy of which shall remain on file in the Finance Department, on open order, given in the same manner as purchase orders of like amount.
(e) If any necessary alterations to an existing contract are less than 10% of the original contract amount, the Mayor is authorized to enter into such supplemental agreement without Council’s authorization.
(Ord. 99-6. Passed 6-8-99; Ord. 03-19. Passed 11-25-03; Ord. 2012-26. Passed 11-13-12; Ord. 2017-15. Passed 6-27-17.)