(A) Vacation leave for full-time employees.
(1) Eligibility/accrual for full-time employees. Vacation service credit is based upon years of uninterrupted full-time service with the city. The following schedule will apply to all full-time employees:
Length of Service | Weeks of Leave |
1 to 4 years | 2 |
5 to 9 years | 3 |
10 to 14 years | 4 |
15 years and over | 5 |
(2) Crediting of vacation.
(a) Each full-time employee will be entitled to accumulate vacation credits for each paid hour they are in an active pay status based upon a 40-hour work week. Active pay status includes vacation, sick, personal, compensatory time, jury duty, holidays, military leave, funeral leave and approved seminars and training. The hourly accumulation rate per paid hour follows:
Length of Service | Hourly Accumulated Rate/ Paid Work Hour | Calendar Year Equivalent |
0 to 4 years | 0.0385 | 2 weeks per year |
5 to 9 years | 0.0577 | 3 weeks per year |
10 to 14 years | 0.0770 | 4 weeks per year |
15 years and over | 0.0962 | 5 weeks per year |
(b) There will be a catch-up period in 2016 so as to allow vacation balances which in the past were credited January 1, to be unaffected by the new accrual basis. Accrual of hours will be calculated retroactive to January 1, 2016, and will be available to use as they are accrued. The accruals are in addition to the 2016 vacation allotment previously granted on January 1, 2016. Example: January 1, 2016, an employee is credited two weeks’ vacation; they also will earn as of January 1, 2016 vacation based on the new formula of 0.0385 per each hour paid. At the end of 2016 if no vacation hours were used, the full-time employee would have a four-week vacation balance on January 1, 2017.
(3) Length of service adjustment. Each covered full-time employee’s hourly accumulation rate per paid hour will automatically be adjusted to the appropriate rate shown in division (A)(2) of this section as the full-time employee’s service qualifies them for the change.
(4) Maximum carry-over for full-time employees. A maximum of 40 hours plus one year’s accrual of vacation hours may be carried over into the following year. Any vacation leave in excess of the maximum permitted carryover is forfeited.
(5) Probationary full-time employees. Upon completion of the probationary period, full-time employees may schedule time off using accrued vacation.
(6) Minimum increments for usage for full-time employees. Full-time employees are permitted to take vacation leave in minimum increments of one hour.
(7) Vacation sell-back for full-time employees. Full-time employees, by November 1 of any year, upon approval of the department head, may elect to sell accumulated but unused vacation leave according to the schedule below, at the employee’s regular base hourly rate. The amount will be paid in a separate payroll in December.
Vacation Entitlement | Maximum Carryover | Maximum That Can Be Sold |
2 weeks | 1 year plus 40 hours | 0 week |
3 weeks | 1 year plus 40 hours | 1 week |
4 weeks | 1 year plus 40 hours | 2 weeks |
5 weeks | 1 year plus 40 hours | 3 weeks |
(8) Vacation severance. Upon termination of city employment (retirement of any kind, resignation, discharge or death), the employee or the employee’s estate/designated beneficiary will be paid 100% of the employee’s accrued but unused vacation at the employee’s then current rate of pay.
(B) Part-time vacation leave.
(1) Part-time vacation service credit. Part-time employees will earn vacation service credit on the basis of the amount of hours paid in a given year prorated to those regularly scheduled hours for full-time personnel (i.e., 1,040 hours worked equals one-half year of vacation service credit). Upon appointment to full-time status, a part-time employee will remain eligible for full-time vacation and be credited with the employee’s prior part-time service credit on the full-time scale.
(2) Part-time vacation eligibility/accrual. Part-time employees will earn vacation based upon the amount of hours they work in the previous calendar year; provided that they work a minimum of 500 hours. The maximum annual amount of vacation available to be earned annually is 40 hours for the prior year’s service. Part-time employees will be credited up to the maximum amount on the basis of the amount of hours worked annually prorated to that of a full-time employee (i.e., 1,040 hours worked equals 20 hours of vacation earned) on January 1.
(C) Holidays. Full-time employees of the city shall be given a day off and be compensated at their regular hourly rates for each of the following holidays:
Holiday | Date |
Holiday | Date |
New Year’s Day | January 1 |
Martin Luther King Day | Third Monday in January |
President’s Day | Third Monday in February |
Memorial Day | Last Monday in May |
Independence Day | July 4 |
Juneteenth | June 19 |
Labor Day | First Monday in September |
Columbus Day | Second Monday in October |
Veterans Day | November 11 |
Thanksgiving Day | Fourth Thursday in November |
Christmas Day | December 25 |
(1) Holidays which fall on a Saturday will be observed on the preceding Friday and holidays falling on a Sunday will be observed on the Monday following the holiday for employees assigned to a standard Monday through Friday work week. Holidays shall be observed on the dates indicated for those employees assigned to a nonstandard work week. Employees who are required to work on a holiday will receive holiday pay and also be compensated for actual hours worked at the rate of one and one-half times their regular hourly rate of pay in addition to holiday pay.
(2) If an employee who is scheduled to work on a holiday reports off work due to illness, he or she may not use sick leave for the hours absent from work. He or she will receive up to eight hours of holiday allowance for that day, based upon the hours he or she was scheduled to work.
(3) The Friday after Thanksgiving is hereby established as a paid holiday for full-time employees of the city who are not represented by an existing bargaining unit.
(D) Floating holiday. A floating holiday of one eight-hour day is established as an additional paid holiday to full-time employees not represented by an existing bargaining unit.
(Prior Code, § 258.10) (Res. 95-R76, passed 6-27-1995; Res. 00-R36, passed 6-13-2000; Res. 01-R36, passed 7-10-2001; Ord. 2016-13, passed 11-22-2016)