The Administrative Department shall be headed by the City Clerk whose duties, qualifications, and responsibilities shall be as follows:
(A) Minimum qualifications of City Clerk:
(1) Be at least eighteen (18) years of age; and
(2) Be a high school graduate or have obtained a GED; and
(3) Have a minimum two (2) years full-time related experience; and
(4) Have a minimum associate degree in related field or two (2) years related experience for each year of education in lieu of degree.
(B) The position shall be full-time with full benefits package.
(C) The City Clerk shall be an officer of the city and have direct responsibility to the Mayor within the Administration/Finance Department for all duties as outlined.
(D) Duties of City Clerk:
(1) Serve as the official custodian of all city documents, seals, minutes, ordinances and other records, filing such accordingly;
(2) Maintain documents of franchises, maps, agreements, annexations and boundaries;
(3) Maintain documents of all city leases, property, easements, and the like;
(4) Manage the City Impound Program;
(5) Issue and record business licenses;
(6) Provide for duties as required by statute for city clerks;
(7) Supervise assistant clerks;
(8) Prepare agendas and record the minutes of all Council meetings and shall maintain the records of all boards, commissions and committees of the city;
(9) Co-sign checks in emergency situations in absence of the Mayor or Treasurer;
(10) Receive and distribute all city correspondence, publish all notices, ordinances and all other actions of Council requiring publishing by law;
(11) Handle all purchasing, maintain issuance of purchase orders;
(12) Verify all invoices to the city as received;
(13) Reconcile all journals, ledgers and accounts of the Treasurer;
(14) Serve as the human resource officer and timekeeper of the city in respect to employees, maintain personnel records, perform payroll functions, records of benefits, leave balances, and the like;
(15) Manage all city insurance policies including but not limited to health, life, property, and general liability;
(16) Assist other city officers in the operation of the city as necessary;
(17) Assist Treasurer and auditors with all financial audits of the city;
(18) Assist with the preparation and maintenance of the city budget;
(19) Other duties as assigned.
(Ord. 16-1981, passed 8-17-81; Am. Ord. 1-1986, passed 1-14-86; Am, Ord. 14-1988, passed 7-15-88; Am. Ord. 8-2007, passed 7-9-07; Am. Ord. 4-2008, passed 3-10-08)
_________________
Statutory reference:
Duties of City Clerk, see KRS 83A.085