A simple majority of the Planning Commission, if in attendance, shall constitute a quorum. The Planning Commission shall act by resolution passed by the vote of a majority of the Commission. The secretary shall keep minutes of the proceedings, indicating the vote of each member on each question, or if absent or failing to vote, so note. The secretary shall keep records of the Commission's examinations and other official actions, all of which are to be filed in the office of the Village and become public record. The secretary shall conduct all official correspondence and supervise the clerical work of the Commission. The duties of the secretary may be delegated to the Village Manager or his/her staff. Notices of hearings and decisions of the Commission shall be communicated directly to the property owners affected and to the people of the Village through news media and bulletin boards.