The Planning Commission may meet at the request of the Village Manager or Planning Commission chairperson or upon written notice by two or more of its members; in all cases such request or notice shall be given at least twenty-four hours prior to the meeting time. Such written notice from Planning Commission members shall be given to all available members of the Commission and the Village Manager and his/her designee. Such written notice must specify the item or items on the agenda. All meetings shall be public and public records shall be kept of all proceedings indicating the vote of each member on each issue, the members present or absent, and the facts of each case and other minutes of the meeting, a copy of which shall be sent to each member of Council. The chairperson or vice-chairperson of the Planning Commission shall advise Council by letter if any Commission member is absent from all meetings held during a period of ninety consecutive days or who is absent for a total of one-fourth of the regular meetings during a calendar year. Council then shall consider removal action.