The Board of Zoning and Building Appeals shall adopt its own rules and elect its officers annually: a chairperson, vice-chairperson and secretary from its membership. The secretary shall keep minutes of the proceedings, indicating the vote of each member on each question, or if absent or failing to vote, so note. The secretary shall keep records of the Board's examinations and other official actions, all of which are to be filed in the office of the Village and become public record. The secretary shall conduct all official correspondence and supervise the clerical work of the Board. The duties of the secretary may be delegated to the Village Manager or his/her staff. Notices of hearings and decisions of the Board shall be communicated directly to the property owners affected and to the people of the Village through news media and bulletin boards.