(A) The village hereby establishes and shall charge fees reasonably calculated to reimburse its actual cost for reproducing and certifying public records and for the use, by any person, of the equipment of the village to copy records. Such fees exclude the costs of any search for and review of the record, and shall not exceed the actual cost of reproduction and certification, unless otherwise provided by state statute. The charge for copying shall be $0.10 per page for photocopies, $0.05 per page for computer printouts, and $2.50 per audio tape, CD, or DVD. No fees shall be charged for the first 50 pages of black and white, letter or legal sized copies requested by a requestor. If the village provides copies in color or in a size other than letter or legal, it shall charge the actual cost for reproducing the records. In calculating the actual cost for reproducing records or for the use of the equipment of the village to reproduce the records, the village shall not include the costs of any search for and review of the records or other personnel costs associated with reproducing the records. The cost for certifying a record shall be $1.
(B) Documents shall be furnished without charge or at a reduced charge where the village determines that waiver or reduction of the fee is in the public interest because furnishing information can be considered as primarily benefitting the general public. Waiver or reduction of the fee is in the public interest if the principal purpose of the request is to access and disseminate information regarding the health, safety, and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit. For purposes of this section,
COMMERCIAL BENEFIT shall not apply to requests made by news media when the principal purpose of the request is to access and disseminate information regarding the health, safety, and welfare or the legal rights of the general public. In setting the amount of the waiver or reduction, the village may take into consideration the amount of materials requested and the cost of copying them.
(Ord. 10-01, passed 1-5-2010)