(A) Generally. All duties shall be as set forth in the state statutes and as in this section.
(B) Moneys; received, paid out.
(1) The Village Treasurer shall receive all moneys belonging to the village, and shall keep a separate account of each fund and appropriation and debts and credits belonging thereto. He, she, or they shall give to every person paying money into the Village Treasury a receipt therefor, specifying the date of payment and upon what account paid.
(2) The Village Treasurer shall pay out money only on vouchers or orders when signed by the proper village officials. The President and Treasurer shall be authorized to sign vouchers or orders, as follows.
(a) The Corporate Fund;
(b) The Payroll Fund; and
(c) All other funds of the village.
(Prior Code, § 1-9-3)
(C) Warrants. All warrants drawn upon the Treasurer must be signed by the President and countersigned by the Clerk, stating the particular fund and appropriation to which the same is chargeable and the person to whom payable. No money shall be paid otherwise than upon such warrants so drawn, except as provided by law.
(Prior Code, § 1-9-4)
(D) Special assessment fund. The moneys received by the Village Treasurer on any special assessment or special tax shall be held by him, her, or them as a special fund, to be applied to the payment of the improvement for which such assessment or special tax was made, and said money shall be used for no other purpose whatever, except to reimburse the village for money expended for such improvement.
(Prior Code, § 1-9-5)
(E) Deposit of funds; personal use prohibited. The Village Treasurer shall deposit the village funds in such depositories as are selected by the President and Board of Trustees. He, she, or they shall keep all moneys in his, her, or their hands belonging to the village separate and distinct from his, her, or their own moneys, and he, she, or they is hereby expressly prohibited from using, either directly or indirectly, the village moneys or warrants in his, her, or their custody or keeping for his, her, or their own use and benefit, or that of any other person or persons whomsoever. Any violation of this provision shall subject him, her, or them to immediate removal from office by the President and Board of Trustees, in which case his, her, or their successor shall be appointed, who shall hold his, her, or their office for the remainder of the term unexpired of such officer so removed.
(Prior Code, § 1-9-6)
(F) Report delinquent officers. It shall be the duty of the Village Treasurer to report to the President and Board of Trustees any officer authorized to receive money for the use of the village who may fail to make a return of the moneys received by him, her, or them at the time required by law or by the ordinances of the village.
(Prior Code, § 1-9-7)
(G) Records; inspection. The Village Treasurer shall keep his, her, or their books and accounts in such manner as to accurately show all moneys received and disbursed by him, her, or them for the village, from whom and on what account received, and to whom and on what account paid out, and in such way that such books and accounts shall exhibit at all times the true financial condition of the village, and in such manner as may be readily investigated and understood. The same, together with all files and papers of his, her, or their office shall at all times be open to examination by the President, Village Clerk, or any member of the Board of Trustees.
(Prior Code, § 1-9-8)
(H) Reports.
(1) The Village Treasurer shall, at the first regular meeting in each month, render an account, showing the state of the Treasury at the date of such account, the condition of each fund, and the balance of money in the Treasury. He, she, or they shall accompany such accounts with a statement of all moneys received into the Treasury, and on what account, together with all warrants redeemed or paid by him, her, or them. Said warrants, with any and all vouchers held by him, her, or them, shall be delivered to the Clerk, and filed with his, her, or their said account in the Clerk’s office upon the day of such settlement. He, she, or they shall return all warrants paid by him, her, or them stamped or marked “paid.”
(2) Six months after the close of a fiscal year, the Treasurer shall file with the Board of Trustees, and with the County Clerk, a copy of an annual account for the fiscal year which ends the 12-month period ending on the preceding April 30, which account shall show in detail all municipal receipts and disbursements, all of his, her, or their transactions as Treasurer during the preceding fiscal year, and the state of the Treasury at the close of the fiscal year.
(Prior Code, § 1-9-9)
(I) Register of warrants.
(1) The Village Treasurer shall keep a register of all warrants redeemed and paid, which shall describe such warrants and show the date, amount, number, the fund from which paid, the name of the person to whom and when paid.
(2) It shall be the duty of the Village Treasurer to notify the President and Board of Trustees in writing as soon as any fund appropriated for any purpose has been exhausted.
(Prior Code, § 1-9-10)
(Ord. 4-1910, passed - -)