(A) Duties, generally. The Clerk shall have such duties as set forth in the state statutes and shall keep the corporate seal, to be provided under the direction of the Board of Trustees, all papers belonging to the village; and copies of all the papers duly filed in his, her, or their office, and transcripts from the records and files of his, her, or their office, certified by him, her, or them under the corporate seal, shall be evidence in all courts in like manner as if the originals were produced.
(Prior Code, § 1-8-3)
(B) Minutes; notices. The Village Clerk shall attend all meetings of the Board of Trustees and shall keep a full and faithful record of its proceedings. he, she, or they shall issue and cause to be served upon the President and all the Trustees, notices of all the special meetings of the Board.
(Prior Code, § 1-8-4)
(C) Ordinances; record, publish.
(1) Record ordinances. The Clerk shall record and properly index in a book kept for that purpose, all ordinances passed by the Board of Trustees, and at the foot of the record of each ordinance so recorded, he, she, or they shall make a memorandum of the date of the passage and of the publication of such ordinance, which record and memorandum, or a certified copy thereof, shall be prima facie evidence of the passage and legal publication of such ordinance for all purposes.
(2) Publish ordinances. The Clerk shall cause all ordinances passed by the Board of Trustees, imposing any fine, penalty, imprisonment, or forfeiture or making any appropriation, to be published in accordance with the requirements of the state statutes.
(Prior Code, § 1-8-5)
(D) Prepare official documents; index. The Village Clerk shall prepare all commissions, licenses, permits, and other official documents required to be issued by him, her, or them under the laws or ordinances of the village, and shall attest the same with the corporate seal. He, she, or they shall, in like manner, attest all deeds for the sale of real estate owned and conveyed by the village. He, she, or they shall keep and maintain a proper index to all such documents and records kept by him, her, or them so that ready access and use thereof may be had.
(Prior Code, § 1-8-7)
(E) Charge of documents. The Village Clerk shall exercise a general supervision over all village officers charged in any manner with the receipt, collection or disbursement of village revenues, and the collection and return of all such revenues into the Village Treasury. He, she, or they shall have the charge, custody and control of all deeds, leases, warrants, contracts, books and papers of every kind, the custody of which is not herein given to any other officer.
(Prior Code, § 1-8-8)
(F) Notice of election or appointment of officers.
(1) It shall be the duty of the Clerk, within five days after the result of any election is declared or appointment is made, to notify all persons elected or appointed to office in the village of such election or appointment, and unless such persons shall respectively qualify in ten days after such notice, the office shall become vacant.
(2) The Village Clerk shall keep a record of the election or appointment and confirmation of all officers of the village, and said record shall be so ruled and headed that the same shall exhibit the name of the officer, to what office elected or appointed, date of election or confirmation, and the date of death, resignation, removal or expiration of term of office.
(Prior Code, § 1-8-10)
(G) Estimates for annual appropriation ordinance. The Village Clerk shall, on or before May 15 of each year, submit to the Board of Trustees, a report of his, her, or their estimates, as nearly as may be, the moneys necessary to defray the expenses of the village for use in the preparation of the annual appropriation ordinance.
(Prior Code, § 1-8-11)
(H) Record of licenses. The Village Clerk shall keep in his, her, or their office in a book or books kept expressly for that purpose, a complete list of all licenses and permits issued by the village, with the names of the licensees, the purpose for which each license or permit is issued, and the date of its issue and expiration, and where a bond is required, the amount of the bond and the names of the sureties thereon.
(Prior Code, § 1-8-12)
(I) Additional duties. In addition to the duties herein provided, the Clerk shall perform such other duties and functions as may be required by the Board of Trustees or by statute.
(Prior Code, § 1-8-14)
(Ord. 93-3, passed 7-19-1993; Ord. 4-1910, passed - -)