(a) Schedule of valuation.
(1) Items having a value of $1,000 or less may be disposed of by the City Manager at his or her discretion.
(2) Items having a value in excess of $1,000, but not greater than $10,000, shall be advertised in a local newspaper or placed on a web based bid platform by choice of the City Manager with sealed bids solicited. Bids shall be opened and the award made by the City Manager.
(3) Items having a value in excess of $10,000, but not greater than $25,000, shall be advertised in a local newspaper, a comparable metropolitan newspaper, web based bid platform by choice of the City Manager or a trade publication, with sealed bids solicited. The opening of bids and the award shall be made by the City Manager and approved by Council.
(4) Items having a value in excess of $25,000 shall be sold only after the matter is presented to Council and a recommendation is made by Council as to the manner in which the sale shall be made.
(5) The exception to the schedule of valuation is vehicle and equipment trade-ins when made at the dealership at the time of a purchase of a newer vehicle. The trade-in value can be accepted by the City Manager without City Council approval. The City Manager may determine that the trade in value is not sufficient and place the vehicle for bid according to the schedule of valuation clauses.
(b) Setting valuation. The value of any item to be sold shall be set by the City Manager, in concert with department heads. The City Manager may obtain appraisals, if deemed necessary.
(c) Bids.
(1) The time allowed for bids to be submitted shall be at the discretion of the City Manager, unless specified by Council, but in no case shall the deadline for bids be less than ten days from the last day on which the bid solicitation was advertised.
(2) The city reserves the right to set minimum bid prices and to reject any and all bids.
(3) In all cases, the sale shall be awarded to the highest bidder, or, in the case of default, to the second highest bidder.
(d) Inspections. Items on which bids have been solicited shall be made available for inspection during normal working hours, beginning on the date of the first publication of the bid solicitation.
(e) Payments; title.
(1) Sale shall be complete only upon payment and transfer of title as provided in this section or by state law.
(2) Payment shall be made by cash or certified check before the buyer will be allowed title to the item purchased.
(3) Title to the item purchased shall pass upon the issuance of a bill of sale by the City Manager, or other transfer of title, as required by law.
(f) Reports. Following consummation of any sale, regardless of value, a report shall be presented to Council stating, in writing, the following:
(1) The name, description and condition of the item sold;
(2) The sale price of the item; and
(3) The name and address of the purchaser.
(g) Waiver of requirements. Any of the conditions set forth in this section may be waived by a majority vote of Council. Such waiver, if invoked, shall apply only to the sale of the particular item voted upon.
(Res. passed 2-12-1975; Ord. 2406-04, passed 7-10-2024)