(a) If the fee estimate is expected to exceed $50 based on a good-faith calculation, the requestor will be asked to provide a deposit not exceeding one-half of the total estimated fee.
(b) If a request for public records is from a person who has not paid the city in full for copies of public records made in fulfillment of a previously granted written request, the FOIA Coordinator will require a deposit of 100% of the estimated processing fee before beginning to search for a public record for any subsequent written request by that person when all of the following conditions exist:
(1) The final fee for the prior written request is not more than 105% of the estimated fee;
(2) The public records made available contained the information sought in the prior written request and remain in the city’s possession;
(3) The public records were made available to the individual, subject to payment, within the time frame estimated by the city to provide the records;
(4) Ninety days have passed since the FOIA Coordinator notified the individual in writing that the public records were available for pickup or mailing;
(5) The individual is unable to show proof of prior payment to the city; and
(6) The FOIA Coordinator has calculated a detailed itemization that is the basis for the current written request’s increased estimated fee deposit.
(c) The FOIA Coordinator will not require an increased estimated fee deposit if any of the following apply:
(1) The person making the request is able to show proof of prior payment in full to the city;
(2) The city is subsequently paid in full for the applicable prior written request; or
(3) Three hundred sixty five days have passed since the person made the request for which full payment was not remitted to the city.