(a) No specific form to submit a request for a public record is required. However, the FOIA Coordinator may make available a FOIA request form for use by the public.
(b) Requests to inspect or obtain copies of public records prepared, owned, used, possessed or retained by the city may be submitted on the city’s FOIA request form, in any other form of writing (letter, fax, email and the like) or by verbal request.
(c) Verbal requests for records may be documented by the city on the city’s FOIA request form.
(d) If a person makes a verbal, non-written request for information believed to be available on the city’s website, where practicable and to the best ability of the employee receiving the request, he or she shall be informed of the pertinent website address.
(e) A request must sufficiently describe a public record so as to enable city personnel to identify and find the requested public record.
(f) Written requests for public records may be submitted in person or by mail to any city office. Requests may also be submitted electronically by fax and email. Upon their receipt, requests for public records shall be promptly forwarded to the FOIA Coordinator for processing.
(g) A person may request that public records be provided on non-paper physical media, emailed or otherwise provided to him or her in digital form in lieu of paper copies. The city will comply with the request only if it possesses the necessary technological capability to provide records in the requested non-paper physical media format.
(h) A person may subscribe to future issues of public records that are created, issued or disseminated by the city on a regular basis. A subscription is valid for up to six months and may be renewed by the subscriber.
(i) A person serving a sentence of imprisonment in a local, state or federal correctional facility is not entitled to submit a request for a public record. The FOIA Coordinator will deny all such requests.