(A) The purchasing agent purchases all supplies, materials, equipment and contractual services required by the city.
(B) The purchasing agent submits to the City Council for award, and thereafter executes contracts for all purchases of supplies, materials, equipment and contractual services in amounts or estimated amounts as designated by City Council.
(C) The purchasing agent negotiates contracts for personal services and submits them for approval and award as provided in divisions (A) and (B) above.
(D) The purchasing agent uses standard specifications whenever they are applicable for purchase orders and contracts and ensures compliance with the specifications through adequate inspection of deliveries.
(E) The purchasing agent may transfer between departments, supplies, materials and equipment no longer needed by a holding department, but which can be used by a receiving department.
(F) The purchasing agent exchanges, trades in or sells those supplies, materials and equipment which are surplus, obsolete or unused and are found by the City Council not to be required for public use.
(G) The purchasing agent develops, with the approval of the City Attorney as to legal sufficiency, standard forms and conditions of invitations to bid, purchase orders and contracts.
(H) The purchasing agent prescribes the use by the departments of other forms required to carry out the provisions of this chapter, and amends or eliminates any such forms.
(I) Upon request of the City Council, and subject to its approval of each transaction, the purchasing agent performs all delegable functions in connection with the acquisition and disposal of real property.
(J) The purchasing agent reduces, to the maximum extent possible, the number of purchase transactions by combining into bulk orders and contracts the requirements of departments for common use items repetitively purchased.
(1985 Code, § 9-22) (Ord. 18-032, passed 12-11-2018; Ord. 2021-015, passed 6-8-2021)