(A) The director shall prepare a permit application and develop a process for submitting, considering, and approving, approving with modifications and conditions, or denying applications which are timely submitted and complete; an application must be submitted no later than 30 days prior to the event. The process shall conform to the provisions of this chapter and may be supplemented for purposes of clarification and special conditions associated with the time, date, day of the week, location and comparable variables associated with an application.
(B) No permit shall be granted to an applicant for a large outdoor event permit unless the applicant establishes with reasonable substantiation that provisions are in place to comply with the following:
(1) Location. The address of the location, as well as the name and relevant contact information of the owner and lawful occupant of the premises, and, where applicable, the name of the manager of the premises.
(2) Sponsor identity. The name of the sponsor or promoter of the event, who shall be the person capable of making decisions during the planning, preparation, operation, and cleanup of the event.
(3) Noise control. Evidence of workable plans to mitigate and limit the sound from the event so that the effects of excessive noise are minimized. Note: An approved large outdoor event is not exempt from the noise ordinance, unless the approved permit so specifies and then the permit must address the terms and conditions of noise control and may be revoked for failure to comply.
(4) Site plan. A reasonably accurate representation of the boundaries of the site and the location and character of uses of any property abutting the property on which the event is to occur; if vehicles are to be allowed within the site area, there must be a showing of safe ingress and egress routes as well as routes for safe internal circulation.
(5) Date, day of week and times. The date, day of the week and beginning time of the event as well as the date, day of the week and ending time of the event. No event may begin earlier than 8:00 a.m. absent a clear and convincing showing by the applicant for the earlier time, and the director may set reasonable limits upon the latest time for operation in view of the potential impact of the activity upon surrounding properties and their occupants, with special regard to any nearby residential uses.
(6) Toilets. A workable plan for the placement of useable public toilets in such numbers as to comply with at least one toilet for every 250 persons estimated to be in attendance and the most intensely attended portion of the event. If special circumstances require, the director may increase the number of toilets required.
(7) Toilet sanitation. Substantiation that the toilets will be in a clean, sanitary, functioning, and useable condition throughout the event in accordance with the standards used for special events on city property.
(8) Parking plan. A suitable parking plan, inclusive of staffing, to ensure orderly and reasonable parking where otherwise permitted by law and with the consent of property owners.
(9) Maintenance and cleanup. A workable plan for the control of solid waste during the event and a cleanup plan for after the event; at a minimum the plan must specify: the placing and size of solid waste receptacles for use by attendees, vendors, and other participants; the frequency of replacement or emptying the receptacles; the arrangements to reduce the likelihood of litter affecting nearby properties and rights-of-way; and the time and thoroughness of cleanup.
(10) Monitoring and security. A description of the method by which there will be monitors of activity and crowd movement as well as security for the activity; at a minimum the description shall address the placement, duties, and authority of the personnel. Pursuant to S.C. Code Ann. § 23-31-520(A), if the open carry of firearms is prohibited at the event, the person or organization hosting the event must post signs at the event stating the prohibition of firearms during the event. The city must be advised at the time of application as to whether open carrying of firearms is going to be allowed or not allowed and the organizer cannot elect to change from open carry not allowed, to open carry allowed after the permit is granted.
(11) Written authorization. A statement reduced to writing in a form acceptable to the reasonable satisfaction of the director by which both the owner of the property and the tenant or other lawful occupant affirm that they are aware of the program to be offered and that they authorize the occurrences.
(12) Contacts for nearby occupants and owners. Substantiation that persons owning and occupying property within 500 feet of the site have been provided the name, telephone numbers and address of the sponsor of the event; the telephone numbers must include the sponsor's cell phone which must be operable during the event.
(Ord. 2021-032, passed 12-14-2021)