(A) Generally. Except as to an annual salary, fees of jurors or witnesses fixed by law, or wages or salaries of employees which have been fixed on an hourly, daily, weekly or monthly basis by the Commission, and which by law are authorized to be paid on a payroll basis, any account, claim or demand against the city which can be itemized in the ordinary course of business, the Commission shall not audit or allow the claim until the person claiming payment, or his or her agent, reduces it to writing, in items, and signs a declaration to the effect that the account, claim or demand is just and correct and that no part of it has been paid.
(B) Discretionary exception. The Commission may, in its discretion, allow a claim prepared by the City Administrator prior to the declaration by the claimant if the declaration is made on the check by which the claim is paid.
(C) Form of declaration. The declaration provided for in division (A) above is sufficient in the following form: “I declare under the penalties of law that this account, claim or demand is just and correct and that no part of it has been paid. Signature of Claimant”.
(D) Form and effect of declaration on check. The declaration provided for in division (B) above shall be printed on the reverse side of the check, above the space for endorsement thereof by the payee, as follows: “The undersigned payee, in endorsing this check declares that the same is received in payment of a just and correct claim against the city, and that no part of it has heretofore been paid”. When endorsed by the payee named in the check, the statement shall operate and shall be deemed sufficient as the required declaration of claim.
(E) Signing checks. All checks shall be signed by the Mayor and City Administrator.
(1988 Code, § 2.09)