(A) The City Administrator shall prepare the following items:
(1) An agenda for the forthcoming meeting;
(2) A compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the city during the preceding month, the list to be called the “Claim Report” and bearing headings “Claimant”, “Purpose” and “Amount”;
(3) A copy of all minutes to be considered; and
(4) Copies of other proposals, communications or other documents as the City Administrator deems necessary or proper for advance consideration by the Commission.
(B) The City Administrator shall forthwith cause to be mailed or delivered to each member of the Commission copies of all the documents.
(C) Robert’s Rules of Order (newly revised) shall govern all Commission meetings as to procedural matters not set forth in the Charter or city code.
(D) The order of business at regular meetings shall be as follows:
(1) Call to order;
(2) Roll call;
(3) Determination of quorum;
(4) Approval of minutes (actual reading may be waived if each member of the Commission was furnished with a copy thereof as hereinbefore set forth);
(5) Public hearings;
(6) Petitions, requests and communications;
(7) Ordinances and resolutions;
(8) Reports of officers, boards and committees;
(9) Unfinished business;
(10) New business;
(11) Miscellaneous; and
(12) Adjournment.
(E) Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered, except:
(1) With the unanimous consent of the members of the Commission; or
(2) Scheduled public hearings or bid lettings at the time stated in the notice.
(F) All claims for payment must be filed at or before 12:00 noon on the Friday preceding the regular Commission meeting at which it is to be considered.
(1988 Code, § 2.04)