The following procedures are adopted and shall be applied by each official and delegated custodian:
A. Consistent with the policy, duties and procedures established by the Oklahoma open records act, record custodians shall provide full access to or copies of records in a lawfully timely manner to persons who request such access to or copies of public records.
B. Record custodians shall protect the integrity and organization of public records with respect to the manner in which such records are inspected and copied.
C. Record custodians shall prevent excessive disruption of essential functions of their respective departments by providing the record at the earliest reasonable time.
D. All inspections and copying of open public records shall be performed by, or under the supervision of, the record custodian responsible for such records.
E. All persons requesting the inspection of or copies of open public records shall make such request in writing on a form prescribed for that purpose prior to the request being honored; except, that no form shall be required for requests made for records which have been reproduced for free public distribution.
F. All record inspection and copying forms are to be completed by the person requesting the record. The record custodian may demand reasonable identification of any person requesting a record. (2002 Code § 2.64.050; amd. 2013 Code)