(A) The Clerk shall keep accurate statements of all money received and expended by the village, maintain records of all property owned by the village as well as the income derived therefrom and any taxes and assessments paid. At the beginning of each fiscal year, the Clerk shall certify to the County Auditor all available sources for expenditure for each fund to allow the County Budget Commission to amend its certificate of estimated resources. The Clerk shall attend all Council meetings, keep records (minutes) of all proceedings, and maintain all rules, bylaws, and legislation. The Clerk shall execute all contracts with the Mayor and shall provide the certification that the necessary funds are available on contracts, as required. The Clerk shall perform any other duties as may be required by law or ordinance.
(B) The Treasurer shall receive and safely keep moneys belonging to the village and shall disburse the moneys in a manner and upon vouchers the Council shall from time to time ordain or direct. The Treasurer shall settle and account with the Council monthly and also whenever the Council may by resolution or ordinance require. The Treasurer shall report annually to the Council, not later than the first regular meeting thereof in April, the condition of the finances of the village, the amounts received, the sources of such receipts, the disbursements made and on what account during the calendar year preceding. Such account shall exhibit the balance remaining in each fund at the end of the year. The Treasurer shall keep a treasury investment account documenting the investment of village funds. The Treasurer shall ensure the deposit of village funds according to the Uniform Depository Act, R.C. Chapter 135. The Treasurer shall represent the village as a member of the Village Records Commission to approve the disposal of obsolete records in compliance with the village records retention policy. The Treasurer shall perform other duties as may be required by law or ordinance.
(Ord. 2017-23, passed 4-3-17)