(A) It shall be the duty of the Clerk to attend every meeting of the Council and keep a record of the proceedings thereof.
(B) The Clerk shall keep and carefully preserve all papers and books which may come into his or her possession as Clerk, filing and arranging them in a manner convenient for reference. He or she shall keep a record of all bonds outstanding against the city showing the number and amount of each, and for and to whom the bonds were issued and when any bonds are purchased, paid, or cancelled, the records shall show the fact, and in his or her annual report, he or she shall describe particularly the bonds issued and sold during the past year and the terms of the sale with each and every item of expense thereof.
(C) The Clerk shall keep the seal of the city and shall duly attest thereby the Mayor’s signature to all ordinances and all deeds and papers required to be attested, when ordered by the Mayor and Council, and all orders for money or warrants for the payment of money, and shall enter the same in numerical order in a book to be kept for that purpose.
(D) The Clerk shall keep a register of all licenses granted in the city and the purpose for which they were issued, and report to the Council at every meeting and at the beginning of each month, shall, if required by the Police Department, furnish them with a true copy of the register of all licenses then in force.
(E) Within 30 days after any meeting of the Council, the Clerk shall prepare and publish the proceedings of the Council in a legal newspaper, designated by the Mayor and Council, or more than one legal newspaper if directed by the Council, within the county; provided, however, the charge for the publication shall not exceed one-third of the legal rate. The publication charge shall be paid and allowed as other claims against the General Fund.
(F) The Clerk shall hereafter keep and preserve the proceedings of the Mayor and Council in two separate and distinct record books:
(1) “Minute Record,” wherein shall be recorded the miscellaneous and informal doings of the Mayor and Council; and
(2) “Ordinance Record,” wherein shall be recorded the formal proceedings of the Mayor and Council in the matter of passing, approving, publishing, or posting and certifying to ordinances. The ordinance minutes shall be recorded in the “Ordinance Record” book on printed forms to be designated by the Mayor and Council. Hereafter when single ordinances are introduced, appropriate reference shall be made in the “Minute Record.”
(G) The Clerk shall perform such other duties as the Mayor and Council shall from time to time provide.
(H) (1) The Clerk shall permit any person to examine and copy the public records in the Clerk’s custody, and may charge a fee for providing copies of a public record, as provided in Neb. RS 84-712 through 84-712.09.
(2) The Clerk may charge a reasonable fee for certified copies of any record in his or her office as set by resolution of the Board of Trustees.
(Prior Code, § 31.03)