(A) The following policies and procedures shall be implemented with respect to the use of town credit cards.
(1) The Clerk-Treasurer shall be the custodian of all credit cards.
(2) No person other than a town officer or employee shall be authorized to use any credit account held in the name of the town.
(3) No unauthorized purchases shall be made on any credit card held in the name of the town. Authorized purchases on town credit cards shall be limited to fuel, supplies, and/or materials required by the town in the ordinary course of business, and any purchase(s) specifically authorized by the Town Council.
(4) Any person who makes an unauthorized charge(s) on any credit card held in the name of the town shall be personally liable to the town for the amount of the charge(s) plus any damages incurred by the town resulting from the charge(s).
(5) Any officer or employee of the town wishing to use a town credit card shall check out the card by signing a log book, to be maintained by the Clerk-Treasurer, indicating the name of the person receiving the card, the date and time on which the card is received, the name of the person returning the card, and the date and time on which the card is returned.
(6) Any person who loses a credit card belonging to the town shall be responsible for any damages suffered by the town as a result of the lost card, including, but not limited to, unauthorized charges made on the lost card prior to the town’s notification.
(7) No person shall be permitted to charge more than $200 per purchase on a town credit card without prior approval from the Town Council for charges exceeding such amount in such period.
(B) Any provision(s) of this section may be waived, altered, and/or modified by decision of the Town Council.
(2005 Code, § 32.17) (Ord. G-10-14, passed 9-13-2010)