A. Review; Application Materials: All applications and submittals are to be reviewed at regularly scheduled planning and zoning commission meetings. Whenever applications to the planning and zoning commission for formal action are required by this title, application materials must be submitted to the city recorder two (2) weeks prior to the regularly scheduled public meeting of the planning and zoning commission.
B. Time Periods For Planning And Zoning Commission Action: Time periods for planning and zoning commission action shall not begin to run until after all fees are paid and complete applications are officially received and reviewed at the planning and zoning commission meeting.
C. Presubmittal Procedures: To facilitate the handling of applications, the planning and zoning commission may, from time to time, adopt additional presubmittal procedures to allow for adequate investigations and staff review and may require compliance with such presubmittal review procedures as a prerequisite to formal receipt and action by the planning and zoning commission. Presubmittal review shall in no way be interpreted to mean a review by the planning and zoning commission.
D. Fees: Fees may be charged applicants for subdivision applications, zoning amendments, conditional use permits, design review, and such other services as are required by this title. Such fees shall be established by the governing body by resolution and shall be in amounts reasonably needed to defray costs to the public.
E. Docketing For Review: Upon receipt of all required writings, fees and materials for any specific stage of the review procedure, the planning and zoning commission shall docket the application for review. Incomplete submittals shall not be docketed for planning and zoning commission review but shall be returned to the subdivider for completion.
F. Approval Or Disapproval: At each step of the review procedure, the planning and zoning commission shall approve or disapprove of the writings and materials submitted to it, and where applicable, shall approve or disapprove of the entire application or any portion thereof. Any approval or disapproval made by the planning and zoning commission shall be in the form of written findings of fact and conclusions, which findings and conclusions shall be made available to the applicant and all parties concerned, by the planning and zoning commission, within twenty five (25) calendar days of the planning and zoning commission meeting at which the application was reviewed.
G. Copies: A minimum of five (5) copies of all required materials shall be submitted to the planning and zoning commission at each step of the review process. Additional copies may be required by resolution of the planning and zoning commission.
H. Formal Action: Formal action on any application, i.e., action approving or denying any application, shall be taken only at regularly scheduled or officially called meetings of the planning and zoning commission.
I. Public Meeting: Unless specifically required by this title or other applicable law, no public hearing need be held for subdivision review. However, a hearing may be held when the planning and zoning commission shall deem such a hearing to be necessary and in the public interest. Whenever a public hearing is held, notice thereof shall be given as required by applicable law or, if there is not otherwise applicable law, then by a method reasonably calculated to give notice to interested parties. Such notice shall be given a minimum of fifteen (15) calendar days prior to the public hearing or as required by state law, whichever period of time is greater. Failure of interested parties to receive actual notice of said hearing shall in no way affect the validity of action taken.
J. Application Forms: Application for any required planning and zoning commission action shall be submitted on forms prepared for that purpose by the planning and zoning commission.
K. Retention Of Plans: Plans, specifications and reports for all applications submitted to the planning and zoning commission shall become the property of the public and shall be retained by the city for a minimum period of two (2) years.
L. Plans And Plats Required: Sketch plans, preliminary plats and final plats are required for all subdivisions, mobile home parks, mobile home subdivisions and recreational vehicle parks.
M. Subdivider Responsibility: Approval of the sketch, preliminary and/or final plat and the supporting documents by the planning and zoning commission and/or the city engineer shall not be construed to waive the responsibility of the subdivider and/or his engineer/surveyor of complying with any section of this title, unless such waiver is in writing signed by the chairperson of the planning and zoning commission and approved by the governing body, or of complying with all other applicable laws, rules and regulations applicable to the development of the subdivision.
N. Resubmittal Design Review Fee:
1. In order to minimize the cost of reviewing the plans, drawings and data for compliance with local ordinances, the subdivider and his engineer shall assure themselves that they have read and are completely familiar with the local ordinances relating to the subdivision of lands within the city boundaries.
2. The initial design review fee shall entitle the subdivider to a preliminary and a final review of the preliminary plat and its supporting data, and a preliminary and final review of the final plat, plans and drawings. Plans and drawings which are incomplete, inaccurate and not in compliance with this title will be returned without action. If plats, plans or drawings are resubmitted for additional review which requires additional work on the part of the city engineer, then the subdivider and/or his engineer shall be required to pay any and all costs incurred by the city for such additional reviews before the plat will be approved by the planning and zoning commission. (Ord., 2-29-1996)