(A) There is hereby created a Records Commission composed of the chief executive or his or her appointed representative, as Chairperson, and the Chief Fiscal Officer, the chief legal officer and a citizen appointed by the chief executive. Other appointments to the Records Commission are by the chief executive’s pleasure. The Commission shall appoint a Secretary, who may or may not be a member of the Commission and who shall serve at the pleasure of the Commission. The Commission may employ an archivist to serve under its direction. The Commission shall meet at least once every six months, and upon call of the Chairperson.
(B) The functions of the Commission shall be to provide rules for retention and disposal of records of the municipal corporation and to review applications for one-time records disposal and schedules or records retention and disposition submitted by the municipal offices. Records may by disposed of by the Commission pursuant to the procedure outlined in this section. The Commission may at any time review any schedule it has previously approved, and for good cause shown may revise that schedule.
(C) When municipal records have been approved for disposal, a list of such shall be sent to the Bureau of Inspection and Supervision of Public Offices of the Auditor of state. If the Bureau disapproves of the action by the Municipal Commission, in whole or in part, the Bureau shall so inform the Commission within a period of 60 days and these records shall not be destroyed. Before public records are otherwise disposed of, the Ohio Historical Society shall be informed and given the opportunity for a period of 60 days to select for the custody or disposal such public records as it considers to be of continuing historical value.
(Ord. 2007-07, passed 8-6-2007)