The Commission may set a regular meeting time to discuss its business as necessary, provided that the Commission meets not less than once every three months. Meeting times, dates and locations shall be publicized as required by law. Notice of meeting times, dates and locations shall be sent two weeks in advance to any landowner whose property is a matter before the Commission. In the event that notice cannot be provided to an owner by mail, notice may be made by publication in a newspaper of general circulation. Meetings shall be conducted according to Robert’s Rules of Order, or any other method formally adopted as procedural policy by the Commission that addresses: order of business, length of speech/presentation, number of speakers, length of meetings, continuations of meetings and the effect of attendance by the landowner with business before the Commission. All meetings of the Commission shall be open to the public. All meetings of the Commission shall be either video- or audio-taped; these records shall be kept in the office of the Commission for no less than 45 days after the meeting. In the event an appeal of the Commission’s decision is filed, the taped record shall be maintained indefinitely, until the appeal is fully resolved through the appellate process. Unless the Commission passes a rule to the contrary, owners and developers are required to attend any meeting or hearing upon their applications. Failure to attend may result in the rejection of the application without further proceedings, at the discretion of the Commission.
(Ord. 1999-03, passed 3- -1999; Ord. 2013-04, passed 2-4-2013)