(A) WEX credit cards are distributed to the appropriate departments and are assigned as detailed in the ordinance codified herein.
(B) As prescribed by the State Board of Accounts, all receipts will be surrendered to the Clerk-Treasurer to be attached to billing statements for payments.
(C) Any item(s) purchased that are deemed unauthorized will not be paid by the town and the person signing for said purchases(s) will be held responsible for payments; and without a detailed charge receipt the amount charged is subject to the responsibility of the purchaser. It is the responsibility of each employee, official, or representative of the town using the card to document on the charge slip all pertinent information for proper documentation including, but not limited to, the purchaser’s full name, department, and odometer reading (when applicable). Receipts and/or other documentation supporting the charges must be submitted within 24 hours of the purchase, to the Clerk-Treasurer’s office.
(Ord. 2016-18, passed 12-5-2016)