(A) The City Clerk is hereby designated as the FOIA Officer to whom all initial requests for access to the records of the city are to be referred. Such requests are to be made at the offices of the City Clerk at 312½ N. Main Street, Galena, Illinois, between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday. In the event that the City Clerk is not available during the times described above, the Deputy City Clerk, Police Clerk and Community Service Officer are designated as the Deputy FOIA Officer to whom such initial requests are to be made. Except in instances when records are furnished immediately, the FOIA Officer, or his designees, shall receive requests submitted to the city under the Freedom of Information Act, ensure that the city responds to requests in a timely fashion, and issue responses under the Act. The FOIA Officer shall develop a list of documents or categories of records that the city shall immediately disclose upon request.
(B) Upon receiving a request for a public record, the FOIA Officer shall:
(1) Note the date the city receives the written request;
(2) Compute the day on which the period for response will expire and make a notation of the date on the written request;
(3) Maintain an electronic or paper copy of a written request, including all documents submitted with the request until the request has been complied with or denied; and
(4) Create a file for the retention of the original request, a copy of the response, a record of written communications with the requester, and a copy of other communications.
(C) The FOIA Officer and Deputy FOIA Officer(s) shall, within six months after January 1, 2010, successfully complete an electronic training curriculum to be developed by the Public Access Counselor of the State of Illinois and thereafter successfully complete an annual training program. Whenever a new Freedom of Information Officer is designated by the city, that person shall successfully complete the electronic training curriculum within 30 days after assuming the position.
('69 Code, § 2-205) (Ord. O-92-2, passed 3-23-92; Am. Ord. O-10-05, passed 2-22-10)