It shall be the duty of every licensee to keep and preserve, for a period of three years, all records, ledgers and accounts relating to the proceeds and expenditures, and the distribution of all profits, derived from bingo games as are necessary to determine or establish compliance with the provisions of this chapter, which records, ledgers and accounts shall be made available by the licensee to the City Finance Director or her designated representative, at all reasonable times upon demand. Photocopies of said records, ledgers and accounts shall be provided to the City Finance Director by licensee, upon demand, at no charge to the City. (Ord. 2340 § 1 (part), 1980).