Contracts for public projects shall be governed by the "Local Agency Public Construction Act," Division 2, Part 3, Chapters 1 and 2 of the California Public Contract Code, Section 20100, et seq.
A. Alternative Procedure -- Informal Bidding.
1. Public projects in the amount of the current Public Contract Code or less may be let to contract by informal procedures as set forth in this section.
2. Bidding shall be governed by the Uniform Construction Cost Accounting procedures set forth in the California Public Contract Code, Division 2, Part 3, Chapter 2, Articles 1 and 2, Section 22000, et seq.
3. The selection of contractors to perform public projects will be pursuant to the California Public Contract Code, subdivision (b) of Section 22034.
a. The City shall maintain a list of all qualified contractors, identified according to categories of work. The development and maintenance criteria of the contractors list shall be determined by the California Uniform Cost Accounting Commission. The City will solicit competitive bids from all contractors on the list.
b. Before awarding a public project contract at least three bids must be received by the City unless any of the following occurs:
i. The product or service is proprietary;
ii. All of the qualified contractors on the list have been solicited, but less than three bids have been received.
4. All contractors on the list for the category of work being bid or all construction trade journals specified in the California Public Contract Code, Section 22036, or both, shall be mailed a notice inviting informal bids unless the product or service delivery is proprietary.
5. All mailing of notices to contractors and construction trade journals pursuant to the California Public Contract Code, Section 22036 shall be completed not less than ten calendar days before bids are due.
6. The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and state the time and place for the submission of bids.
7. All bids shall be evaluated by the City's Engineering Department. The authority to award informal bids for public projects is delegated to the Director of Engineering. Public projects contract administration will be the responsibility of the Engineering Department.
8. If all bids received are in excess of the amount of the current Public Contract Code Sections 22032 and 22034, the City Council may, by passage of a resolution by a four-fifths vote, award the contract, at the current Code amount or less, to the lowest responsible bidder, if it determines the cost estimate of the City was reasonable. (Ord. 2986 § 2, 2001; Ord. 2910 § 2, 1997).