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The applicant or his or her designee shall be present during the entire event, and shall produce the permit upon demand during the event, including set-up and break-down. The applicant shall be responsible for providing the outdoor events manager or any other city employee the permit upon request and the contact number of the person carrying the permit if other than the applicant.
(Ord. 19255-08-2010, § 1, passed 8-3-2010, eff. 10-1-2010)
(a) An applicant for a special event or parade shall pay a security deposit fee to insure compliance with all permit requirements upon submission of the application. The deposit shall be used to recover any costs that are incurred by the city. The city has sole discretion over the determination of the condition of the site. Neighborhood event, neighborhood parade or First Amendment event permits are exempted from this provision.
(b) The holder of the permit shall reimburse the city for additional direct costs in excess of the security deposit that are incurred by the city in providing services at the event; direct costs include but are not limited to, the reasonable costs of setup, cleanup, electrical services, construction and other related services beyond what the city would provide to the general public in the ordinary course of its daily operations that exceed the security deposit.
(c) The deposit will be refunded in full by the outdoor events manager not later than 30-calendar days after the event if the site is left in as good or better condition than before the event. The city has the sole discretion regarding the determination of the condition of the site.
(Ord. 19255-08-2010, § 1, passed 8-3-2010, eff. 10-1-2010)
(a) If a police officer is required to respond to an event and while at the scene determines that there is a threat to public peace, health, safety or general welfare, the applicant responsible for the event shall be liable for supplemental service fees.
(b) If the city is required to respond to an event due to lack of traffic-control devices as established by the traffic control plan or as required by the city’s police department, the applicant shall be responsible for all related costs. Such charge constitutes a debt of the responsible person and is collectible by the city in the same manner as in the case of an obligation under a contract.
(c) The costs of a response shall be waived if the applicant initiates a request for police response and cooperates with the police.
(d) Costs imposed under this provision are due and payable in accordance with the user agreement as described in this article.
(e) The applicant can appeal the costs by filing an appeal pursuant to the provisions of this article. Failure of the applicant to file an appeal shall constitute a waiver of the right to an appeal under this article or to challenge the validity or amount of the costs imposed.
(Ord. 19255-08-2010, § 1, passed 8-3-2010, eff. 10-1-2010)
Tents, canopies and membrane structures shall be regulated by Chapter 24 of the city’s adopted fire code.
(Ord. 19255-08-2010, § 1, passed 8-3-2010, eff. 10-1-2010)
An applicant may not use or allow its event to use the words “City of Fort Worth,” “The City of Fort Worth” or the city’s logo or a combination thereof in any manner that would imply an official endorsement of the event by the city without written authorization from the city manager.
(Ord. 19255-08-2010, § 1, passed 8-3-2010, eff. 10-1-2010)
(a) The applicant shall enter into a user agreement with the city prior to the event, in which the applicant agrees to bear all costs of clean up and restoration of the public property upon the conclusion of the event and to reimburse the city for costs related to any damage or use beyond normal wear and tear on the public property. The user agreement shall require the applicant to provide full reimbursement to the city within 60 calendar days of the conclusion of the permitted event. The assessed reimbursement amount shall be subject to the procedures for appeal contained in this article.
(b) The user agreement shall include the following:
(1) Indemnification. Applicant shall assume full responsibility and liability for and indemnifies, defends and holds the city harmless against:
a. All liability, claims for damages and suits for or by reason of any injury to any person, including death, and damage to any property for every cause in any way connected with the holding of the event, including the preparation, set-up, teardown and cleanup; and
b. All expenses incurred by the city for public safety, sanitation and transportation personnel and resources required to preserve public order and protect public health, safety and welfare, together with any other expenses or costs that may be incurred by the city as a result of the event. The applicant shall indemnify the city against all charges, expenses and costs, including the city’s legal department services incurred on account of or by reason of any such injuries, damages, liability, claims, suits or losses and all damages growing out of the same.
(2) Insurance.
a. When required by the city, an applicant must provide to the outdoor events manager, a certificate of commercial general liability insurance listing the City of Fort Worth as an additional named insured in the amounts prescribed by the risk manager or designee.
b. An applicant for a permit to hold an event where alcohol is to be sold must provide to the outdoor events manager a certificate of insurance in the amount of $1,000,000 as liquor liability insurance, in addition to the general liability insurance requirements.
c. Federal, state and local government agencies may submit a statement of self-insurance which shall be acceptable in place of insurance requirements of this section.
(c) Execution of a user agreement shall be waived for First Amendment events that do not involve the use of motor vehicles.
(Ord. 19255-08-2010, § 1, passed 8-3-2010, eff. 10-1-2010)
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