(A) The grantee shall at all times maintain:
(1) A full and complete set of plans, records and “as-built” maps showing the location of the cable television system installed or in use in the city, exclusive of subscriber service drops and equipment provided in subscribers' homes.
(2) If requested by the grantor, a summary of service calls, identifying the number, general nature and disposition of such calls, on a monthly basis. A summary of such service calls shall be submitted to the grantor within 30 days following its request in a form reasonably acceptable to the grantor.
(B) Upon 48 hours written notice, and during normal business hours, the grantee shall permit examination by any duly authorized representative of the grantor, of all franchise property and facilities, together with any appurtenant property and facilities of grantee situated within or without the city, and all records relating to the franchise, provided they are necessary to enable the grantor to carry out its regulatory responsibilities under local, state and federal law, this chapter and the franchise agreement. Such records include, all books, records, maps, plans, financial statements, service complaint logs, performance test results, records of request for service and other like materials of the grantee. The grantee shall have the right to be present at any such examination.
(C) If any of the records described in the previous division are proprietary in nature or must be kept confidential by state, federal or local law, upon proper request by the grantee, such information obtained during such an inspection shall be treated as confidential, making it available only to those persons who must have access to perform their duties on behalf of the city, including but not limited to the Division of Finance, the Law Department and Council members. To the extent any federal requirement for privacy applies to the information to be submitted, said law shall control.
(D) Copies of all petitions, applications, communications and reports submitted by grantee or on behalf of or relating to grantee to the Federal Communications Commission, Securities and Exchange Commission or any other federal or state regulatory commission or agency having jurisdiction with respect to any matters affecting the cable system authorized pursuant to this chapter and any franchise shall be made available to the city upon request. Copies of responses from the regulatory agencies to the grantee shall likewise be furnished to the city upon request.
(Ord. G-15-95, passed 6-13-95)