(A) The city hereby establishes the office of the City Clerk. (Ord. 1984-14, passed 10-15-84)
(B) (1) The office of City Clerk may, by ordinance, be combined with any other nonelected city office by inclusion of the title and duties of the office.
(2) The city appoints and designates the City Clerk as the Collector of Taxes and Alcoholic Beverage Control Administrator for the city.
(Ord. 1967-1, passed 1-16-67)
(C) The duties and responsibilities of the Clerk shall include, but are not limited to the following:
(1) Maintenance and safekeeping of the permanent records of the city;
(2) Performance of the duties required of the “official custodian” or “custodian” pursuant to KRS 61.870 through 61.882;
(3) Possession of the seal of the city if used;
(4) No later than January 31 of each year, mail to the Department of Local Government, a list containing current city information, including but not limited to, the following:
(a) The correct name of the Mayor, legislative body members and the following appointed officials who are serving as of January 1 of each year:
1. City Clerk;
2. City Treasurer;
3. City Manager;
4. City Attorney;
5. Finance Director;
6. Police Chief;
7. Fire Chief; and
8. Public Works Director;
(b) The correct name of the city, mailing address for City Hall and telephone number of City Hall; and
(c) The name and telephone number of either an elected or appointed official to serve as a contact person that may be reached during normal business hours of 8:00 a.m. to 4:30 p.m.
(5) Performance of all other duties and responsibilities required of the City Clerk by statute or ordinance.
(6) The Department for Local Government shall immediately forward one copy of the information received from each City Clerk to the Legislative Research Commission.
(KRS 83A.085)
(7) The City Clerk shall be responsible for, and shall have the duties of acting as Tax Collector for the city, and in that capacity shall prepare and mail, as well as collect, all tax bills for the city.
(8) The City Clerk shall furthermore act as Alcoholic Beverage Control Administrator, which duties shall be the same with respect to city licenses and regulations, as the functions of the State Alcoholic Beverage Control Board with respect to state licenses and regulations, except that no regulation adopted by the Administrator may be less stringent than the statutes relating to alcoholic beverage control, or than the regulations of the State Board. No regulation of the Administrator shall become effective until it has been approved by State Alcoholic Beverage Control Board.
(D) Compensation shall be set by the City Council in the pay and classification plan.
(E) The City Clerk, in his capacity as such and including his duties as City Tax Collector and Alcoholic Beverage Control Administrator, shall post bond in conformance with § 31.01(B), and shall take the oath required by Section 228 of the Constitution of the Commonwealth of Kentucky.
(F) Qualifications. The City Clerk shall:
(1) Be a graduate of an accredited college or university with a bachelor’s degree, and shall possess one of the following:
(a) At least four years experience in a management role within government in a government agency and supervision of at least three employees, provided such service serves a population of at least 3,500 residents, which shall include, but is not limited to, four years prior service as a City Clerk or Deputy City Clerk, which includes experience in the custody of records, and legal requirements associated with government;
(b) A paralegal certificate or Juris Doctor degree;
(c) A Master's Degree in Public Administration; or
(d) A Master's Degree in Business Administration; or
(2) Or possess an equivalent combination of education and experience.
('88 Code, § 31.36) (Ord. 2001-05, passed 8-29-01; Am. Ord. 2013-11, passed 6-10-13; Am. Ord. 2013-32, passed 10-22-13; Am. Ord. 2018-02, passed 2-5-18)