A purchase order is the instrument used to initiate purchases. It is used to introduce a greater measure of responsibility and accountability over implementation of the annual budget and improves control of expenditures so that budget amounts are not exceeded. It is a formal notice to a vendor to furnish supplies or services described in detail.
A city purchase order shall be initiated by department head or city manager action and forwarded to personnel in the city clerk’s office. It will then be forwarded to the vendor.
(Ord. No. 0-94-01, 2-21-94)